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Student

Resources related to a student record.

Students

Describes student name and birth data associated with an assigned Georgia Test Identifier.

One record per student.

Data relates to the legacy Student_Identy file. These values should match a legal document indicating a students legal name, sex and date of birth.

Ed-Fi Element Data Type Implementation Notes Req'd AOE Req'd AOE Layout AOE Name Data Type
Length		 Notes
birthCity String 30
birthCountryDescriptor Descriptor
birthSexDescriptor Descriptor M 0_Student_Identity GENDER String 1 M=Male, F=Female. This is currently required for federal reporting and this value should indicate their legal sex.
birthDate Date Y M 0_Student_Identity DOB Date
personalTitlePrefix String 30
lastSurname String 75 Y M 0_Student_Identity LNAME String 36
firstName String 75 Y M 0_Student_Identity FNAME String 20
middleName String 75 0_Student_Identity MNAME String 20
generationCodeSuffix String 10 0_Student_Identity POSTNAME String 5
maidenName String 75
multipleBirthStatus Boolean
dateEnteredUS Date
citizenshipStatusDescriptor Descriptor
studentUniqueId String 32 Y M 0_Student_Identity PERMNUMBER Number 10

StudentEducationOrganizationAssociations (StudentDemographics)

Describes student demographic and situational details

Ed-Fi Element Data Type Implementation Notes Req'd AOE Req'd AOE Layout AOE Name Data Type
Length		 Notes
hispanicLatinoEthnicity Boolean Y M 4_PS_Enroll ETHNO Number 1 1=Hispanic, 2=Not Hispanic
limitedEnglishProficiencyDescriptor Descriptor RA
oldEthnicityDescriptor Descriptor
sexDescriptor Descriptor Y M Please use this to assign a gender for a student that differs from their birth sex as defined as male of female. This should be used to indicate their preferred gender. We will use this in reporting if we are able to.
educationOrganizationId Integer Y M
studentUniqueId String 32 Y M 0_Student_Identity PERMNUMBER Number 10
Array Please provide student/guardian address information when available
addressTypeDescriptor Descriptor RA
stateAbbreviationDescriptor Descriptor RA
city String 30 RA
postalCode String 17 RA
streetNumberName String 150 RA
apartmentRoomSuiteNumber String 50 RA
buildingSiteNumber String 20 RA
doNotPublishIndicator Boolean RA
nameOfCounty String 30 RA
Array In the future, we hope to populate this with the value the state has on record for the "first year 9" cohort this student belongs to.
cohortYearTypeDescriptor Descriptor
termDescriptor Descriptor
schoolYear Integer
Array Please provide this information if available
disabilityDescriptor Descriptor RA
disabilityDeterminationSourceTypeDescriptor Descriptor RA
disabilityDiagnosis String 80 RA
orderOfDisability Integer RA
Array
disabilityDesignationDescriptor Descriptor RA
Array Please provide this information if available
electronicMailTypeDescriptor Descriptor RA
electronicMailAddress String 128 RA
doNotPublishIndicator Boolean RA
primaryEmailAddressIndicator Boolean RA
Array
languageDescriptor Descriptor RA
/uses Array
languageUseDescriptor Descriptor RA
Array
raceDescriptor Descriptor "American Indian - Alaska Native"
"Asian"
"Black - African American"
"Native Hawaiian - Pacific Islander"
"White"		 M 4_PS_Enroll RACE_AMI
RACE_ASI
RACE_AFA
RACE_NAT
RACE_WHT		 String 1
Array
studentCharacteristicDescriptor Descriptor "Foster Care"
"Parent in Military"
"State Placed Foster Care"		 CR

6_PS_ADM

ADMTYP		 "State Placed Foster Care" is used to identify students who are placed by the state outside of their normal district of residence for the purposes of foster care. This is used in funding calculations. Regular "Foster Care" is for those in foster care not placed by the state.
TODO: add "State Placed Foster Care" Descriptor
Array
studentIdentificationSystemDescriptor Descriptor "District" and "SSN" if possible CR 17_CIRS_Offenders
19_CIRS_Victims		 Off_IDNUM
VIctim_IDNUM		 Number 10
assigningOrganizationIdentificationCode String 60 CR
identificationCode String 60 CR
Array
indicatorName String 200 "ADM Hours"
"Home Study Activity ADM"		 M
M		 6_PS_ADM

TS_Stu_ADMByEnrollingOrg		 ADMHOURS
HS_ACTIVADM
ADMHOURS		 Number 2,2
Number 1,2
Number 2,2		 These values only apply to students attending part time and should be calculated based on the number of activities or hours a student is attending part time. Most students should not need this set and it is assumed they are attending full time.
indicator String 60 M
M		 Should be a number less than or equal to 1 with a max of 2 decimal places
indicatorGroup String 200
Array The state does not wish to record telephone numbers at this time, however LEA's might want to make use of this for systems that integrate with Ed-Fi.
telephoneNumberTypeDescriptor Descriptor
telephoneNumber String 24
doNotPublishIndicator Boolean
orderOfPriority Integer
textMessageCapabilityIndicator Boolean
Array
tribalAffiliationDescriptor Descriptor

StudentEducationOrganizationResponsibilityAssociations (StudentResponsibility)

Describes an organization's relationship and responsibility for a student.

Two records per public school student, one for ADMINSTAT, and one for FUNDSOURCE.

Ed-Fi Element Data Type Implementation Notes Req'd AOE Req'd AOE Layout AOE Name Data Type
Length		 Notes
beginDate Date Y M 6_PS_ADM ADMBEG Date
endDate Date RA This should be set when a student is exited to another LEA.
responsibilityDescriptor Descriptor Y M 4_PS_Enroll
6_PS_ADM		 ADMINSTAT
FUNDSOURCE		 String 6
String 2		 https://datacollection.education.vermont.gov/Governance/Ed-Fi/Descriptors/#responsibilitydescriptor
educationOrganizationId Integer Y M 6_PS_ADM
studentUniqueId String 32 Y M 6_PS_ADM PERMNUMBER Number 10

StudentSchoolAssociations (SSA)

Describes a student enrollment into a school.

One record per student / active school enrollment.

Ed-Fi Element Data Type Implementation Notes Req'd AOE Req'd AOE Layout AOE Name Data Type
Length		 Notes
entryDate Date Y M 4_PS_Enroll
5_PS_GradeProg
6_PS_ADM		 ENRBEGDATE
GRADEBEG
ADMBEG		 Date
entryGradeLevelDescriptor Descriptor Y M 5_PS_GradeProg GRADE String 2 https://datacollection.education.vermont.gov/Codesets/GRADE/
entryGradeLevelReasonDescriptor Descriptor
entryTypeDescriptor Descriptor M 4_PS_Enroll ENTRYTYPE String 2 https://datacollection.education.vermont.gov/Codesets/ENTRYTYPE/
exitWithdrawDate Date CR 4_PS_Enroll
5_PS_GradeProg
6_PS_ADM		 ENRENDDATE
GRADEEND
ADMEND		 Date Please set this when a student unenrolls from a school
exitWithdrawTypeDescriptor Descriptor CR 4_PS_Enroll EXITTYPE String 2 https://datacollection.education.vermont.gov/Codesets/EXITTYPE/
fullTimeEquivalency Decimal Allow 0.5 or 1.0 M 7_PS_ATT ATTENTYPEID String 3
primarySchool Boolean M Please set to True on the main/primary school this student is enrolled in. This is the school that will recieve ADM for this student.
repeatGradeIndicator Boolean
residencyStatusDescriptor Descriptor M 6_PS_ADM ADMTDIST
HS_ACTIVTDISTID		 String 6 https://datacollection.education.vermont.gov/api/lists/towns?csv=true
schoolChoiceTransfer Boolean RA Please set this to True for students attending this is from a school choice agreement or award. These are students who would of had the legacy ADMINSTAT of "02 - School Choice" or "06 - Guest student"
termCompletionIndicator Boolean
schoolId Integer Y 4_PS_Enroll
5_PS_GradeProg		 ENRORGID String 6
studentUniqueId String 32 Y 4_PS_Enroll
5_PS_GradeProg		 PERMNUMBER Number 10
calendarCode String 60 M
schoolId Integer M
schoolYear Integer YYYY M
schoolYear YYYY M
educationOrganizationId Integer
graduationPlanTypeDescriptor Descriptor
graduationSchoolYear Integer YYYY

StudentSectionAssociations (StuSection)

Describes a student class registration.

One record per student / section / school.

Ed-Fi Element Data Type Implementation Notes Req'd AOE Req'd AOE Layout AOE Name Data Type
Length		 Notes
beginDate Date Y M
endDate Date RA This should be set when a student is exited from this section early, leave blank if they finished the section as expected.
attemptStatusDescriptor Descriptor M 14a_StuSection_Enrollment COURSEENROLLSTATUS String 2 https://datacollection.education.vermont.gov/Governance/Ed-Fi/Descriptors/#attemptstatusdescriptors
homeroomIndicator Boolean
repeatIdentifierDescriptor Descriptor
Y M
localCourseCode String 60 Y M 14a_StuSection_Enrollment LOCALCOURSEID String 55
schoolId Integer Y M 14a_StuSection_Enrollment ENRORGID String 6
schoolYear Integer 4-digits Y M
sectionIdentifier String 255 Y M 14a_StuSection_Enrollment COURSESECTION String 30
sessionName String 60 Y M
studentUniqueId String 32 Y M 14a_StuSection_Enrollment PERMNUMBER Number 10

StudentSchoolAttendanceEvents (StuAttend)

Describes student school attendance calculated/taken by date.

One record per student / school / day (Include both positive and negative attendance).

Publish ALL attendance.

Ed-Fi Element Data Type Implementation Notes Req'd AOE Req'd AOE Layout AOE Name Data Type
Length		 Notes
attendanceEventCategoryDescriptor Descriptor Y M 7_PS_Att ABSCATID
DAILYSTATUS		 String 3
String 3		 https://datacollection.education.vermont.gov/Governance/Ed-Fi/Descriptors/#attendanceeventcategorydescriptors
eventDate Date Y M 7_PS_Att ATTEVENTDATE Date
arrivalTime String
attendanceEventReason String 255
departureTime String
educationalEnvironmentDescriptor Descriptor
eventDuration Double Fraction of day M 7_PS_Att DSID_VALUE Number 1,2
schoolAttendanceDuration Integer Total minutes
studentUniqueId Integer Y M 7_PS_Att PERMNUMBER Number 10
schoolId Integer Y M 7_PS_Att ENRORGID String 6
Y M
schoolId Integer Y M
schoolYear Integer 4 digits Y M
sessionName String 60 Y M

Implementation Notes

All students attending a public school should have one StudentEducationOrganizationAssociations and two StudentEducationOrganizationResponsibilityAssociations records.

A public school student should have one StudentEducationOrganizationResponsibilityAssociations.responsibilityDescriptor set for those descriptors starting with "Fund Source".

A public school student should have one StudentEducationOrganizationResponsibilityAssociations.responsibilityDescriptor set for those descriptors starting with "Status of".

Tuitioned Students should only have a StudentEducationOrganizationAssociations, and their funding attributes are described in StudentProgramAssociations.