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5_PS_GradeProg

Columns

These are the columns used in this submission file:

Name Description Data Type Length is_PK Codeset Definition
ADMINID SU/SD ID STRING 6 Issued by AOE The VT AOE assigned unique identifier for the Supervisory Union/District that is submitting data.
ENRORGID Enrolling Org ID STRING 6 X Issued by AOE The VT AOE assigned unique identifier for an organization providing direct instructional or educational services.
PERMNUMBER State Assigned Student ID NUMBER 10 X The VT AOE assigned unique student identifier. This number is distinct for each student over time.
GRADE Grade STRING 2 X Issued by AOE A codeset value indicating the grade level or primary instructional level at which a student received services in a school or educational institution.
GRADEBEGIN Grade Begin Date DATE(MM/DD/YYYY) X The month, day, and year on which an individual enters a grade level.
GRADEEND Grade End Date DATE(MM/DD/YYYY) The last month, day, and year after which an individual exits a grade level.
SY School Year NUMBER 4 X The school year for which data is being submitted.

Template

Download example template

ADMINID,ENRORGID,PERMNUMBER,GRADE,GRADEBEGIN,GRADEEND,SY

Notes

In the past for all promoted student(s) in your school(s) that are expected to remain in your school in the fall, the 04_5_PS_GradeProg table can contain two rows of data for each promoted student(s). For example(you don't need to do this anymore):

ADMINID ENRORGID PERMNUMBER GRADE GRADEBEGIN GRADEEND SY
SU0XX PS0XX 1987654 07 6/16/2019 6/30/2020 2020
SU0XX PS0XX 1987654 08 07/01/2020 2020

The above is no longer required.

Going forward, please do the following to report students regardless of their promotion status for next year:

ADMINID ENRORGID PERMNUMBER GRADE GRADEBEGIN GRADEEND SY
SU0XX PS0XX 1987654 07 6/16/2019 2020

We will get their promotion status by checking what you submit for the student next year.