State of Vermont
Agency of Education
Data Collection and Reporting Knowledge Base
Data Collection and Reporting Knowledge Base
The goal of this website is to assemble data collection and reporting guidance from AOE, and answer common questions or concerns.
Please use this site as the first place you look to for answers. We will often reference this site as a resource when answering your questions.
If you see something missing, please reach out to the SLDS support group(AOE.SLDSSupportGroup@vermont.gov) and we'll address it as soon as possible.
Use the search bar above to search this site for information.
We hope that this site will help you discover helpful information about data reporting requirements and governance quickly.
We will try to move common questions to this site over time. If you have any suggestions, questions, or comments about the information contained here, please reach out the the SLDS support group via email(AOE.SLDSSupportGroup at vermont.gov).
Welcome new data manager, thank you in advance for your hard work. You help us gather data as a state so we can strive to improve the outcomes for all Vermonters using a data driven, facts based approach.
Below are some tips that will hopefully help you get started.
EdFusion is currently used to submit your data to the state. Start by familiarizing yourself with EdFusion and how it works with this FAQ page. We have announced that EdFi will be a required starting school year 2024-2025. Please work with your SIS vendor to ensure they are Ed-Fi compliant.
Review the Various collections you'll be submitting and the general schedule.
Determine the file specifications you'll use for the submission your working on. You'll likely need to start with doing a DC1/2 to get the state's unique identifier for students and staff.
Work up the file numbering scheme when dealing with errors. For example, work on errors in 0_Student_Identity before working on errors in 4_PS_Enroll.
It's recommended to set up regularly scheduled DC3 submissions of your data via sftp. Essentially you just submit your files every night and get an email about it in the morning without having to do anything. Most SIS providers have a way to do this that's just a few clicks away. You'll need to do a DC3 monthly to get Direct Cert information anyway. It's easier to do it weekly and deal with problems as they arise, instead of all at once and right before a deadline. Please use the guides in the EdFusion Help Sheets Section and work with your SIS to set these up.
We have data town halls every 2 weeks leading up to and during collection windows. We also have them when we seek guidance on any changes to reporting. Please attend these as you will learn a lot from listening to others' problems before you encounter them.
Please ensure you are subscribed to the AOE SLDS Contacts Mailing List. There are also archives there that will contain invites to data town halls we have every 2 weeks. If you haven't already, please reach out to the AOE - SLDS Support Group AOE.SLDSSupportGroup@vermont.gov
Below is a short overview of the collections and reporting products that AOE performs, with links to more resources about them.
The SLDS is intended to enhance the ability of Vermont to efficiently and accurately manage, analyze, and use education data. The SLDS should help all Vermont education stakeholders to make data-informed decisions to improve student learning and outcomes; as well as to facilitate research to increase student achievement and close achievement gaps.
The Vermont Agency of Education uses the Child Count Collection and the Exiting Collection to report data for children with disabilities aged 3 through 21 to the U.S. Department of Education in accordance with Section 618 of the federal Individuals with Disabilities Education Act (IDEA). Other uses of Child Count data include public reporting, special education funding calculations, and Annual Performance Reports.
Early childhood assessments consist of TSgold gold assessment done in the fall and spring of each PreK Year. Also, in the fall of the kindergarten year teachers complete the Ready for Kindergarten Survey.
Information is collected on English Learners through this tool for many state and federal reporting requirements.
The Annual Snapshot is an online tool where you can find quantitative data about Vermont schools. You can see how your school, Supervisory Union/District or the state is doing, based on measures Vermont has decided are important. The Annual Snapshot exists to support schools, not rank them. The goal of the Annual Snapshot is to encourage communities to work together to improve educational outcomes for all students.
As part of the ongoing monitoring effort for the Universal Prekindergarten program a legislative report is prepared which highlights key outcomes and equity issues for students. In addition many of the elements reporting out here also are reflected in Vermont’s profile for the National institute of Early Education Research (NIEER) yearbook report PreK Yearbook.
During each fiscal year, the Agency of Education collects data from Vermont's supervisory unions and school districts about students, staff, enrollment and assessments. The data collected help inform us, schools, educators and taxpayers about the functionality and success of Vermont's education system.
This page on the Vermont Agency of Education website holds state and local Annual Performance Reports, public reporting of Child Count data by district, and fiscal reports on special education spending.
The main way that states are required to report data to the US Department of Education is through EdFacts files. The federal EDFacts Initiative collects, analyzes, and promotes the use of high-quality pre-kindergarten through grade 12 data nationwide.
This is the state’s application for federal funds populated largely by EdFacts files.
Since 2000, Vermont has gathered information on the readiness of students entering kindergarten by surveying kindergarten teachers about their students’ knowledge and skills within the first six to ten weeks of school.
Abbreviation | Definition |
---|---|
A4L | The Access 4 Learning Community |
ADM | Average Daily Membership |
AOE | Vermont Agency of Education |
CIRS | Combined Incident Reporting Software |
Direct Cert | Direct Certifiction for FRL |
EDW | Education Data Warehouse |
ELL | English Language Learner(s) |
LEA | Local Education Agency |
SEA | State Education Agency |
SU | Supervisory Union |
LDRM | Local Data Reporting Manager |
NSLP | National School Lunch Program |
NSC | National Student Clearinghouse |
POS | Place of Service |
SECT | Student Educator Course Transcript collection |
SIS | (Local) Student Information System |
SLDS | Statewide Longitudinal Data System |
SU/SD | Supervisory Union/Supervisory District |
VR | Vertical Reporting |