Collections¶
During each fiscal year, the Agency collects data from Vermont's supervisory unions and school districts. In addition, the Agency provides training to help school professionals provide this data.
Please contact the Agency's Helpdesk at AOE.SLDSSupportGroup@vermont.gov. with questions regarding data collections.
Elementary/Secondary School Register¶
The Vermont School Register is a student record-keeping document required by Vermont statute. The purpose of the school register is to document each of Vermont school's continuous year-to-year cycle of enrolling students, to record daily attendance, to report dropouts and graduates, and to report year-end attendance to the Agency of Education. It is the source document for calculating Average Daily Membership, which is a critical aspect in the state funding system.
Elementary/Secondary School Register Documentation
Head to this section to download the Official Identification Forms that you need to complete for each school year.
Id Requests for Public and Independent Schools¶
Please contact the SLDS support group(AOE.SLDSSupportGroup@vermont.gov) for information regarding public schools forms
For Educator or Student ID Requests: Please use the SLDS DC1 & DC2 submission process or the ALiS systems. Only the educator is allowed to change their personal information. If you notice there is a problem with how the educator is listed in ALiS, please contact the educator and have them update their profile in the system.
Annual Data Collections¶
Here's a list of data collections and their general due dates:
- DC6 - Fall ADM Collection - usually due by mid to late November.
- Independent Census - Due Nov 1st.
- DC4 - End of Year Collection - due late July to early August.
- IDEA/SPED Child Count - due sometime in the spring
| Record Type | Focus | Submission Window | Superintendent Certified |
|---|---|---|---|
| Student Match Form (DC01/DC17) | This match Submissions is used to return existing state assigned unique student identifiers. | Anytime | |
| Fall Collection (DC6) - via EdFi | Official Start of year list of students in the Vermont educational system with a specific set of information about each student. This data collection allows the AOE to satisfy many state and federal reporting requirements in addition to calculating the allowable tuition equalized pupil based off of average daily membership (ADM), fulfilling accountability requirements. | Opens after October 1st, Statewide submission by November 1st, Data Manager Verified by November 15th | November 20th |
| Tuition Students Official (DC5) - via EdFi | Official list of students enrolled in independent schools or out-of-state schools for whom one of your school districts pays tuition in the Vermont educational system with a specific set of information about each student. This data collection allows the AOE to satisfy many state and federal reporting requirements. | Opens after October 1st, Statewide submission by November 1st, Data Manager Verified by November 15th | November 20th |
| Independent School Census | Official Start of year list of students in the Vermont independent schools with a specific set of information about each student and educator, using many datasets/elements from collections. | Opens September 1st, Submitted by November 1st, Update Within 5 days after any Student Enrollment changes after October 1st | |
| Year End Official Collection (DC4) - via EdFi | Official End of year list of students in the Vermont educational system with a specific set of information about each student and educator, using many datasets/elements from collections. This data collection allows the AOE to satisfy many state and federal reporting requirements in addition to calculating the allowable tuition full-time equivalent (FTE), graduation rates and fulfilling accountability requirements. | Open Anytime, Statewide submission by July 15th, Data Manager Verified by July 30th | August 5th |
| Head Start Data Collection (DC13) | Official list of Head Start student participation. The data collections allows the AOE to measure Head Start participation and how that interacts with participation in other services : Universal Prek, Part B and Part C special education services. | Opens June 1st, Data Steward Verified by July 15th | |
The above collections have information on this site that defines each collection and helps answer frequently asked questions.
There are other financial related collections that are not covered in this site, such as:
- Announced Tuition
- Preliminary Budget
- June Budget
Please reach out to the AOE Finance team with questions regarding these collections.