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DC7 Spring Official

Files Required for Submission



Since educator statistics (including the percentage of teachers not meeting licensure requirements for their assigned grade level and subject area) are compiled for your local education agency (LEA) based on the information submitted in the VT SLDS VR datasets, every effort should be made to complete the datasets accurately. LEAs are required to publicly report these statistics every year. In addition, educator licensing statistics are included in required public and federal reporting by the state. 

The information we request and the way it should be reported have been designed to provide the specific information required for local, state, and federal public reporting. Reporting errors can result in the calculation of incorrect percentages of classes being taught by teachers who are not fully licensed for their grade level and subject area.  

The Vermont Agency of Education uses the course category assigned to an educator's courses to determine if the educator's grade level and subject area assignment meets licensing requirements. The assignment is then matched with the endorsements held by the educator as contained in our databases in order to determine whether the class is being taught by an educator who is appropriately licensed for that grade level and subject area. 

Note: It is the responsibility of the Supervisory Union/LEA to attain and maintain records regarding teachers who do not meet applicable State certification or licensure requirements at the grade level and subject area in which the teacher has been assigned. For more information about Supervisory Union/District/LEA responsibilities and accountability see the Transitioning to the Every Student Succeeds Act (ESSA) Frequently Asked Questions

Staff/Educators to include in your submission 

  • Assistant Directors for Adult Education 
  • Alternative Program Directors  
  • Career and Technical Center Directors 
  • Class Size Reduction or "Overflow" Teachers 
  • Curriculum Coordinators 
  • Educational Technology Specialists 
  • Library Media Specialists 
  • Principals and Assistant Principals 
  • Program Supervisors 
  • School/Guidance Counselors 
  • School Nurses 
  • School Psychologists 
  • School Social Workers 
  • Special Education Directors 
  • Substitutes, Long-Term (Employed four or more consecutive weeks in the same teaching position) 
  • Superintendents and Assistant Superintendents 
  • Supervisors 
  • Teacher Leaders 
  • Teacher Mentors 
  • Teachers (including all PreK-EEE, K-12, Title I, Special Education, Career and Technical Center, Alternative Program Teachers, and Virtual/on-line educators) 

Purpose of the Educator and Course

The data required is designed to provide the specific information required for local, state, and federal public reporting. VT SLDS VR Educator/Course data is gathered for the Vermont Agency of Education Educator Quality Division. The collection has three purposes: 

  1. To gather data on educator assignments in order to determine which grade levels and subject areas are taught by teachers who are fully licensed for their assignment in accordance with the requirements of Title II of ESSA, 

  2. To provide school districts, professional development providers, and other stakeholders with detailed information on educator assignments, tenure, and course offerings to enhance planning and policymaking, and  

  3. To project areas of teacher and administrator shortage. 

How these data are reported

Working in conjunction with principals, directors, and other personnel, educator and course information is compiled at the Supervisory Union or District level. The superintendent is responsible for the accuracy of the submission. S/he should designate a person to be responsible for collaborating with the Places of Service to obtain the required information and to enter that information into the VT SLDS educator datasets. 

The Supervisory Union/District will need to centrally maintain the electronic file. 

Completing the 07_0_STUDENT IDENTITY dataset

This dataset includes all students enrolled or receiving services (see below for CTE guidance) in all schools within your SU/SD. The state assigned student ID (PERMNUMBER) is a required field, if you do not have a permnumber for a student please submit DC# 01: Student_Match file to edfusion. 

Students to include in your submission

  • All students who were enrolled in your school at any time during the school year (July 1 -- June 30) 

  • CTE/Technical center students who arrive at your school in the morning and are transported to and from the technical center at the expense of your district. 

  • Attendees of an alternative program.  

  • Anyone who is on your register and is currently being evaluated for placement in an independent school or tutorial program. (the student must be in the evaluation process, and NOT yet enrolled in those other schools.) 

  • Any students who are enrolled in your school and are receiving tutoring from school personnel at home or in the hospital. 

  • Any students enrolled in your school and participating in an approved educational experience outside of your school. (e.g., a page in the legislature). 

  • Any home-study students who attend academic classes or participate in extra-curricular activities at your school. 

  • Students who have chosen to attend your school rather than their regular school through a High School Choice agreement. 

Students who are NOT to be included your submission

Please do not include these students ion your census submission. Another school will report the students to us. 

  • Technical center students that live in your district but are NOT transported by your district (the Technical Center's home high school should be reporting these students). 

  • Students living in your district and attending an Independent School. 

  • Students enrolled in an independent school taking extracurricular activities at your school. 

  • Students who have chosen to attend a different school instead of your school through a High School Choice agreement. (The other school will report the students from your district.)